Privacy statement
Microsoft Teams
For communication via the Internet, we use the Microsoft Office 365 TEAMS video conferencing system. Below, we will inform you about the processing of your personal data when using teams.
1. Responsible person and data protection officer
The person responsible within the meaning of Article 4 (7) GDPR is:
Local Brand X GmbH
Mombacher Strasse 4
55122 Mainz
+49 6131 63571 22
info@local-brand-x.com
You can contact our data protection officer as follows:
rmPrivacy GmbH
Mr. Matthias Rosa
datenschutz@local-brand-x.com
2. Processing of personal data
As part of our online meetings using Microsoft Teams, we process the following personal data:
- Communication data (e.g. your email address, if you provide it personally)
- Personal master data (if you provide them)
- log files, log data
- Metadata (e.g. IP address, time of participation, etc.)
- Profile data (such as your username, if you provide it of your own accord)
Chat content is logged when using Microsoft Teams. Files that users share in chats are saved in the OneDrive for Business account of the user who shared the file. The files that team members share in a channel are stored on the team's SharePoint site.
3. The Microsoft Teams service
Microsoft Teams is a product from the Microsoft Office 365 product range. The Microsoft Teams video conferencing feature allows us to offer you participation in our meetings and online events via video and audio. We do not record Microsoft Teams online events and meetings unless we have obtained your consent in advance.
Which people can see your audio and video inputs depends on the teams mode we use:
Live events:
During live events, we do not allow audio inputs or video recordings from participants in order to maintain anonymity.
Team meetings:
In team meetings, all participants can set their audio and video inputs themselves. Unauthorized processing by other participants, for example by recording the meeting, cannot be definitively ruled out or prevented by us.
Microsoft Office365 is software from the company
Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park Leopardstown
Dublin 18
D18 P521
ireland
Data processing with Office 365 is carried out on our behalf on servers in data centers in the European Union in Ireland and the Netherlands.
Third country transfer
Microsoft can request remote access for remote maintenance purposes. This access is checked and approved by us on a case-by-case basis, insofar as this is necessary to provide support services by Microsoft (e.g. for troubleshooting). In this case, such access can also be made by Microsoft affiliated companies from outside the European Union. We have concluded standard contractual clauses with Microsoft exclusively for this case of access from outside the European Union in individual cases approved by us. A copy of Microsoft's standard contractual clauses can be found in the Microsoft Terms of Use for Online Services (“MicrosoftOnlineServiceTerms”), the current status of which can be found in your language at the following link: www.microsoftvolumelicensing.com/documentsearch.aspx.
Own data processing by Microsoft
In accordance with its privacy policy, Microsoft reserves the right to process customer data for its own legitimate business purposes. We have no influence on this data processing by Microsoft. To the extent that Microsoft Teams processes personal data in connection with legitimate business purposes, Microsoft is an independent controller for these data processing activities and, as such, is responsible for compliance with all applicable data protection regulations. If you need information about the processing by Microsoft, please review the relevant statement from Microsoft: privacy.microsoft.com/en-us/privacystatement.
4. Purpose and legal basis
We carry out the data processing under sections 2 and 3 on the basis of a legitimate interest in accordance with Art. 6 para. 1 f) GDPR. The purpose and legitimate interest of this data processing are: providing communication options with our customers, business partners and interested parties via the Internet and for internal coordination.
5. Duration of data storage
Your personal data will be deleted after 180 days at the latest.
6. Your rights under the GDPR
a) Information
On request, you will receive information about all personal data that we have stored about you free of charge at any time.
b) Correction, deletion, restriction of processing (blocking), objection
If you no longer agree to the storage of your personal data or if it has become incorrect, we will delete or block your data or make the necessary corrections (insofar as this is possible under applicable law). The same applies if we are only to process data restrictively in the future. In particular, you have the right to object in cases where your data is required due to the performance of a task that is in the public interest or is carried out in our legitimate interest, as well as profiling based on this. You also have such a right of objection in the case of data processing for the purpose of direct marketing.
c) Data portability
If data processing is carried out on the basis of a contract, pre-contractual negotiations, consent or using automated procedures, you have the right to data portability. On request, we will provide you with your data in a common, structured and machine-readable format so that you can transfer the data to another person responsible upon request.
d) Right of withdrawal in case of consent with effect for the future
You can withdraw your consent at any time with effect for the future. Your revocation does not affect the lawfulness of processing up to the time of revocation.
e) Right to lodge a complaint
You also have the option to complain to a supervisory authority about your rights as a data subject:
https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html
f) Restrictions
Data for which we are unable to identify the data subject, e.g. if it has been anonymized for analysis purposes, is not covered by the above rights. Information, deletion, blocking, correction or transfer to another company may be possible with regard to this data if you provide us with additional information that allows us to identify you.
If you have any questions, please feel free to contact datenschutz@local-brand-x.com at any time.