Privacy policy
Microsoft Teams

We use the Microsoft Office 365 TEAMS video conferencing system to communicate via the internet. Below we inform you about the processing of your personal data when using Teams.  

1. responsible person and data protection officer

The controller within the meaning of Art. 4 (7) GDPR is

Local Brand X GmbH
Mombacher Straße 4
55122 Mainz

+49 6131 63571 22
info@local-brand-x.com

You can contact our data protection officer as follows:

RMPrivacy GmbH
Mr. Matthias Rosa
datenschutz@local-brand-x.com

2. processing of personal data

We process the following personal data as part of our online meetings using Microsoft Teams:  

•    Communication data (e.g. your e-mail address, if you provide it personally)
•    Personal master data (if you specify this)
•    Log files, log data  
•    Metadata (e.g. IP address, time of participation, etc.)  
•    Profile data (e.g. your user name, if you provide this yourself)  

The chat content is logged when using Microsoft Teams. Files that users share in chats are saved in the OneDrive for Business account of the user who shared the file. The files that team members share in a channel are saved on the team's SharePoint site.

3. the Microsoft Teams service

Microsoft Teams is a product from the Microsoft Office 365 product range. Thanks to the video conferencing function of Microsoft Teams, we can offer you participation in our meetings and online events via video and audio. The Microsoft Teams online events and meetings are not recorded by us unless we have obtained your consent in advance.

The people who can see your audio and video input depends on the Teams mode we use:

Live events:
We do not allow audio or video recordings of participants at live events in order to preserve anonymity.  

Team Meetings:
In Team Meetings, all participants can set their own audio and video input. Unauthorized processing by other participants, e.g. by recording the meeting, cannot be definitively excluded or prevented by us.

Microsoft Office365 is a software of the company  

Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park Leopardstown
Dublin 18
D18 P521
Ireland  

Data processing with Office 365 is carried out on our behalf on servers in data centers in the European Union in Ireland and the Netherlands.  

Third country transfer

Microsoft may request remote access for the purpose of remote maintenance. This access will be reviewed and approved by us on a case-by-case basis if it is necessary for Microsoft to provide support services (e.g. for troubleshooting). In this case, such access may also be provided by Microsoft affiliates from outside the European Union. We have concluded standard contractual clauses with Microsoft exclusively for this case of access from outside the European Union in individual cases approved by us. A copy of Microsoft's standard contractual clauses can be found in the Microsoft Terms of Use for Online Services ("MicrosoftOnlineServicesTerms"), the current version of which you can access in your language at the following link: www.microsoftvolumelicensing.com/DocumentSearch.aspx.  

Own data processing by Microsoft

In accordance with its privacy policy, Microsoft reserves the right to process customer data for its own legitimate business purposes. We have no control over this data processing by Microsoft. To the extent that Microsoft Teams processes personal data in connection with its legitimate business purposes, Microsoft is an independent controller for these data processing activities and as such is responsible for compliance with all applicable data protection laws. If you require information about the processing by Microsoft, please refer to the relevant Microsoft statement: privacy.microsoft.com/en/privacystatement.  

4 Purpose and legal basis

We carry out the data processing under points 2 and 3 on the basis of a legitimate interest in accordance with Art. 6 para. 1 f) GDPR. The purpose and legitimate interest of this data processing are Provision of communication options with our customers, business partners and interested parties via the Internet and for internal coordination.  

5. duration of data storage

Your personal data will be deleted after 180 days at the latest.

6. your rights under the GDPR

a) Information

On request, you can obtain information about all personal data that we have stored about you at any time and free of charge.

b) Rectification, erasure, restriction of processing (blocking), objection

If you no longer consent to the storage of your personal data or if it has become incorrect, we will arrange for the deletion or blocking of your data or make the necessary corrections (insofar as this is possible under the applicable law). The same applies if we are only to process data to a limited extent in future. You have the right to object in particular in cases where your data is required for the performance of a task carried out in the public interest or in our legitimate interest, as well as profiling based on this. You also have such a right to object in the case of data processing for the purpose of direct advertising.

c) Data portability

If the data processing is based on a contract, pre-contractual negotiations, consent or automated procedures, you have the right to data portability. Upon request, we will provide you with your data in a commonly used, structured and machine-readable format so that you can transmit the data to another controller if you wish.

d) Right to withdraw consent with effect for the future

You can withdraw your consent at any time with effect for the future. Your revocation does not affect the legality of the processing up to the time of revocation.

e) Right of appeal

You also have the option of complaining to a supervisory authority about your rights as a data subject:  

https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

f) Restrictions

Data for which we are unable to identify the data subject, e.g. if it has been anonymized for analysis purposes, is not covered by the above rights. Information, deletion, blocking, correction or transfer to another company may be possible with regard to this data if you provide us with additional information that allows us to identify you.

If you have any questions, please contact datenschutz@local-brand-x.com at any time.